Listed here are instructions and documentation regarding the technologies and contacts used by the CUAA and its Council and Committees. This includes proper requests, usage, and documentation on Cooper school technology.

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A/V Services

Once a room is scheduled, to request A/V for an event, contact avstaff@cooper.edu – 2 weeks in advance of the event.

Buildings and Grounds

To request Buildings and Grounds resources, including ordering security guards for an event (well in advance!), or to notify security about the invitation list for an event, write an email to Nicole Thomas <thomas5@cooper.edu> AND Deirdre Kennedy <dkennedy@cooper.edu>.

Conference Calls

Basic setup requires a free wiggio.com account and either a phone on speakerphone or a polycom. READ MORE

More advanced setup for larger rooms requires a laptop or desktop, Google Voice account, Google Hangout (google plus) account, and most likely a decent USB microphone. READ MORE

Doodle Scheduling

Use doodle.com to schedule meetings or make sign up sheets for time slots for events, etc.

Email – Database

The information for all Alumni is in a spreadsheet shared by a few ExCom and ComCom members and is separate from MailChimp, SurveyMonkey, Google Business, and the cooperalumni.org website. Unfortunately for now, there is duplicate information that requires synchronization, and there is no automated facility to do so. This will have to be rectified. This data is not public and if you have need to access information in it as a Council Member or committee member, CONTACT US.

Email – Google Business / Gmail

The contact@cooperalumni.org and paypal@cooperalumni.org run under a paid Google Business account. Access to the accounts themselves are limited to a few ExCom and ComCom members. For information on how to manage these accounts, READ MORE.

Email – MailChimp

This is the mailing program that we use to send out contact@cooperalumni.org emails. For small accounts you may make your own for free, but over a few hundred recipients, it requires a paid account. The central mail facility for sending contact@cooperalumni.org emails is via one of these paid accounts, and is shared among a couple ExCom and ComCom members.

For instructions on how to create emailing campaigns and send to lists on MailChimp, READ MORE.

Livestream

http://livestream.com/cooperalumni

PayPal

paypal@cooperalumni.org

Room Scheduling

To request a room, contact Alex Tapnio <tapnio@cooper.edu>, or alumni@cooper.edu if she is not available.

For access to resources in the dorm, like the Menschel Room or Alumni Space, or to request emails be sent to the student body, contact Lisa Ng <ng2@cooper.edu>.

Social Media

Facebook
https://www.facebook.com/cooperalumni
Become an admin if all other facebook admins approve you. Requires a facebook account.

Twitter
https://twitter.com/CooperAlumni
Management via password, ComCom gives out limited access. Does not require a personal Twitter account but it is recommended.

LinkedIn
https://www.linkedin.com/groups?gid=41777
Management via administration of the group, ask ComCom to be added as an administrator. Requires a LinkedIn account.

Google+ (WORK IN PROGRESS)
https://plus.google.com/u/4/b/117914319342977830687/117914319342977830687/about
Management via google account. ComCom can add you as an administrator. Requires a google account and/or gmail account. (You can have a google account without a gmail address.)

YouTube (WORK IN PROGRESS)
https://www.youtube.com/channel/UCjbqy0TWg_mBTx0nTopPC9Q
Management via google account. ComCom can add you as an administrator. Requires a google account and/or gmail account. (You can have a google account without a gmail address.)

SurveyMonkey

SurveyMonkey is used for polls and questionnaires, including the yearly CUAA Elections. This is also a paid account with shared access, as appropriate, between the Election and Teller Committees.

For instructions on how to send out ballots, READ MORE.

For instructions on how to process registration requests during elections, READ MORE.

Website Administration

DreamHost
The website hosting company. Password access only, limited.

DreamPress
The acceleration software for the website is a product that DreamHost offers called DreamPress, that makes the WordPress engine much more efficient. Password access only, limited.

Google Analytics & Web Administration
This is where we track hits for websites. ComCom can add administrators. Requires a google account and/or gmail account. (You can have a google account without a gmail address.)

Registrar
The URL for cooperalumni.org is registered at register.com. Password access only, limited.

WiFi & Internet Access at Cooper

For WiFi, connect to cooper-g, cooper-a, or cooper2. You will need two passwords to access. One is universal and you must ask for it. The second requires you to surf anywhere on a browser, whereupon you will be redirected to an ARUBA site. Once there, you must either have a cooper.edu email address (in which case it’s your email password), or you must have a temporary password given by A/V.

To get a one-time temporary username and password, ask at least a day in advance by emailing wifi-request@cooper.edu with how many people will access it and what days and times. This is not useful for over a dozen people, as the WiFi is not meant to handle large audiences at once, like for large events. However, for a committee meeting, it is the correct place to go.

For ethernet access, you need to plug into the ethernet sockets in the walls at the school. Typically only one works per room, and it’s the top one. If it’s a classroom with a teacher’s desk, there is often an ethernet hub that you can plug into in the cabinet. However, in order to make use of it, you must set your IP correctly, and it depends on what building and room you are in. READ MORE

WordPress – cooperalumni.org

This present runs the Wordpress engine. There are a number of Administrators, Editors, Authors, and Contributors, according to the usual setup. Generally, committee members are the ones with the elevated access, such as Events Committee being able to create and edit events, and Communications Committee being able to create and edit pages and posts.

  • For instructions on how to post articles, the things that appear as picture boxes on the front page, READ MORE.
  • For instructions on how to manage events, READ MORE.
  • If you are a committee Chair and wish to post your meeting minutes, READ MORE.
  • For instructions on how to post news, the links on the right under the calendar, READ MORE.
  • For instructions on how to manage pages, READ MORE.